Business letter
USEFUL TIPS FOR WRITING A
BUSINESS LETTER
1. Use a formal tone
o Avoid
contractions (use do not, not don’t).
o Be polite, clear,
and professional.
2. Be clear and
concise
o State the purpose
of the letter in the first paragraph.
o Do not include
unnecessary details.
3. Use proper
paragraphing
o One idea per
paragraph.
o Normally 3–4
paragraphs are enough in exams.
4. Follow the
correct format
o Marks are often
given for format (address, date, salutation, closing).
5. Use formal
expressions
o I am writing to
inform you…
o I would like to propose…
o I look forward to
your response.
6. Avoid personal
emotions
o Business letters
are objective, not emotional.
7. Mind spelling and
grammar
o Errors reduce
impression and marks.
STANDARD FORMAT OF A BUSINESS LETTER
1. Sender’s Address
(Write at the top
left or right)
2. Date
(Leave one line)
3. Receiver’s Address
(Leave one line)
4. Subject
(Optional but recommended)
5. Salutation
6. Body of the Letter
Paragraph 1 –
Introduction
- Reason for
writing
- Reference or
purpose
Paragraph 2 –
Main Content
- Details,
proposal, explanation
- Facts,
benefits, opportunities
Paragraph 3 –
Conclusion
- Request,
invitation, expectation
- Polite
closing remark
7. Complimentary Close
Yours faithfully,
8. Signature / Name
Balram Shah
COMMONLY USED BUSINESS LETTER
PHRASES
·
I am writing to inform you about…
·
I would like to draw your
attention to…
·
This letter aims to propose…
·
I would be grateful if you could…
·
I look forward to hearing from
you.
Ratnanagar-2,
Tandi
Chitwan, Nepal
23rd December,
2025
The Managing
Director
ABC International
Tours Ltd.
45 Oxford
Street
London ,United
Kingdom
Dear
Sir/Madam,
I am writing to inform you about the bright prospects of the business
tourism industry in Chitwan, Nepal, and to propose a possible
venture in this growing sector.
Chitwan is one of Nepal’s most attractive tourist destinations,
well connected by road and air from Kathmandu. In recent years, the region has
witnessed a steady increase in both domestic and international tourists. This
growth has created excellent opportunities for investment in hotels, resorts,
travel agencies, conference halls, and eco-tourism projects.
I would like to warmly invite you to visit Chitwan once to explore
its business potential personally. A visit will help you understand the
favorable investment climate, expanding infrastructure, and welcoming local
community.
The major attraction of the area is Chitwan
National Park, a UNESCO World Heritage Site famous for wildlife
safaris, jungle activities, and biodiversity. Moreover, the region is rich in Tharu culture,
traditional lifestyles, and natural scenery, which attract cultural and
research tourists.
Historically and archaeologically, Chitwan is significant for its
ancient settlements, indigenous traditions, and historical trade routes
connecting the hills and plains of Nepal. These features add great value to
cultural and heritage tourism.
I believe a joint venture in Chitwan’s tourism sector would be
mutually beneficial. I look forward to your positive response.
Yours faithfully,
Balram Shah
Or,
Dear Sir/Madam,
I hope this letter finds you in
good health and high spirits. I am writing to introduce you to the immense prospects
of the tourism and business tourism industry in Chitwan, Nepal,
and to propose a potential collaboration in this rapidly growing sector.
Chitwan is one of the most
promising tourism destinations in Nepal, strategically located and easily
accessible from the capital city, Kathmandu. With the steady rise in
international visitors, eco-tourism, cultural tourism, and conference-based
travel, this region offers excellent opportunities for foreign investment and
joint ventures in hotels, resorts, travel services, and business tourism
facilities.
I would like to cordially invite
you to visit Chitwan at your convenience to experience its potential firsthand.
A personal visit will allow you to observe the favorable business environment,
growing infrastructure, and warm hospitality that the region offers to
international partners.
The district is globally renowned
for Chitwan
National Park, a UNESCO World Heritage Site, which attracts
thousands of tourists each year for wildlife safaris, eco-lodges, and research
tourism. In addition, the area boasts rich Tharu culture,
traditional villages, and vibrant festivals, making it a unique blend of
natural beauty and cultural heritage. The increasing demand for quality
accommodation, guided tours, and conference facilities highlights strong
investment potential.
From an archaeological and
historical perspective, Chitwan holds great significance. The region has
ancient settlements, traditional Tharu architecture, and historical trade
routes that once connected the hills and plains of Nepal. The cultural
practices and artifacts preserved by the indigenous communities reflect
centuries-old traditions that fascinate researchers and tourists alike.
Considering these factors, I
firmly believe that a partnership in the tourism sector of Chitwan would be
mutually beneficial. I would be delighted to provide further information or
assist in planning your visit.
Thank you for your valuable time
and consideration. I look forward to a positive response.
Yours faithfully,
Balram Shah
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