Saturday, 4 July 2026

LETTER WRITING: Personal (Informal), Semi-Formal & Formal

 

LETTER WRITING: Personal (Informal), Semi-Formal & Formal

Here is a complete guide to writing letters in three different styles with sample letters for various situations. Each letter is written in English with a brief explanation of its key features.

QUICK COMPARISON TABLE

Feature

Informal (Personal)

Semi-Formal

Formal

Purpose

Personal communication with family/friends

Professional but familiar relationships

Official, business, or professional communication

Tone

Casual, warm, emotional

Polite, respectful, moderate

Strict, professional, objective

Salutation

Dear [First Name], / Hi [Name],

Dear Mr./Ms. [Last Name],

Dear Sir/Madam, / To Whom It May Concern,

Closing

Love, / Yours lovingly, / Cheers,

Yours sincerely, / Best regards,

Yours faithfully, / Yours truly,

Contractions

✅ Used freely (I'm, don't, can't)

❌ Rarely used

❌ Never used

Abbreviations

✅ Used (ASAP, LOL, etc.)

❌ Avoided

❌ Never used

Slang/Idioms

✅ Used frequently

❌ Rarely used

❌ Never used

Structure

Flexible, can be one paragraph

Organized but not too rigid

Very structured with formal openings/closings

PART 1: INFORMAL / PERSONAL LETTERS

Key Features:

  • Written to family, friends, or close acquaintances
  • Casual and warm tone
  • Uses contractions (I'm, we'll, can't, etc.)
  • Can include emotions, personal stories, and humor
  • Closing: Love, Yours lovingly, Cheers, With love, Yours affectionately

SAMPLE 1: Letter to a Friend (General News)

Situation: Writing to a close friend to share news about your life.

Dear Ramesh,

How have you been? It feels like ages since we last met! I hope everything is going well with your new job.

I'm writing to share some exciting news – I got promoted at work! Can you believe it? After three years of hard work, I'm finally a Senior Manager. The new role comes with more responsibility, but I'm really enjoying it so far.

Also, our family is planning a trip to Pokhara next month. Do you remember how much fun we had on our last trip? We're going to stay at that same hotel by the lake. If you're free, you should definitely come along with us!

Write back soon and tell me all about what's happening in your life. I miss our old coffee sessions!

Take care,

Sunita


SAMPLE 2: Letter to a Family Member (About Health)

Situation: Writing to your mother about your health and daily life.

Dear Mom,

I hope this letter finds you in good health. I'm sorry I haven't called in a few days – work has been incredibly busy!

I wanted to let you know that I finally visited the doctor about my back pain. He said it's nothing serious, just muscle strain from sitting too long at my desk. He's given me some exercises to do, and I'm already feeling much better. So please don't worry about me!

The weather here has been beautiful lately. I've been going for walks in the park every evening, and it reminds me of our walks together when I was a child.

I'm planning to visit you during Dashain. I've already booked my tickets! I can't wait to eat your delicious food and just spend time with you.

Send my love to Dad and little Gita.

Yours lovingly,

Prakash


SAMPLE 3: Letter to a Close Friend (Invitation)

Situation: Inviting your best friend to your wedding.

Dear Ashmita,

Guess what? I'm finally getting married! Yes, you read that right! I'm so happy and I can't wait to share this special moment with you.

The wedding is on the 15th of November at the Garden Resort in Kathmandu. The ceremony starts at 11 AM, and there will be a reception in the evening. I know it's short notice, but I really hope you can make it.

You know you're not just a guest – I want you to be my bridesmaid! You've always been like a sister to me, and I can't imagine my wedding without you by my side.

Please call me as soon as you get this letter. We need to shop for your dress together!

Lots of love,

Sabina


SAMPLE 4: Letter to a Friend (Congratulations)

Situation: Congratulating a friend on a new baby.

Dear Anil,

I was overjoyed to hear about the arrival of your baby girl! Congratulations to you and Rina! I'm so happy for both of you.

I can only imagine how much joy she has brought into your lives. I'm sure she has your beautiful smile and Rina's lovely eyes. Please send me some photos – I'd love to see her little face!

I know you must be busy with sleepless nights and feeding routines, but please don't hesitate to reach out if you need anything. I'll be coming to Kathmandu next month and would love to visit you all and meet the little princess.

Give my warmest wishes to Rina and a tiny hug to the baby!

Cheers,

Deepak


SAMPLE 5: Letter to a Sibling

Situation: Writing to your younger brother who is studying abroad.

Hey Bro,

How's life in Australia? I hope you're managing well with your studies and part-time job. Mom and Dad keep asking about you – they miss you so much!

Guess what happened yesterday? I finally learned how to cook that special curry you love! It turned out surprisingly well, though it took me almost two hours. You'll have to try it when you come back home.

I've also been practicing the guitar, just like you told me to. I can now play a few songs, though nowhere near as good as you.

Everyone at home is fine. The dog is getting fatter and lazier! He just sleeps all day now.

Take care of yourself, eat well, and don't study too hard. Enjoy your time there!

Your big sister,

Sita


SAMPLE 6: Letter to a Friend (Apology)

Situation: Apologizing to a friend for missing their birthday party.

Dear Meena,

I'm writing this letter with a heavy heart. I am so, so sorry that I couldn't make it to your birthday party last weekend. I know you were really looking forward to it, and I feel terrible for letting you down.

Something unexpected came up at work, and I simply couldn't get away. I tried everything, but my boss insisted I stay. It was completely out of my control, but I know that's not an excuse.

I really hope you can forgive me. I'd love to make it up to you – how about I take you out for a nice dinner this weekend? Just the two of us, like old times.

I hope you had a wonderful time despite my absence. Happy belated birthday, my dear friend!

Yours always,

Rita


SAMPLE 7: Letter to a Grandparent

Situation: Writing to your grandmother to express love and gratitude.

My dearest Grandma,

I was just sitting here thinking about you and thought I'd write you a letter. I miss you so much!

I still remember all the stories you used to tell me when I was a child – especially the ones about the tiger and the clever fox. I've started telling those same stories to my children now, and it makes me feel so close to you.

Thank you for always being my biggest supporter. You taught me so much about kindness and strength. I hope I can be half the person you are.

I'm sending you a small gift with this letter. I hope you like it. Please take care of your health.

With all my love,

Your grandson,

Rajan

PART 2: SEMI-FORMAL LETTERS

Key Features:

  • Written to colleagues, teachers, landlords, family friends, or people you know professionally
  • Polite but not too rigid
  • No contractions (or very few)
  • Moderately structured
  • Closing: Yours sincerely, Best regards, Warm regards, Thank you

SAMPLE 1: Letter to a Teacher (Request for Recommendation)

Situation: Requesting a teacher to write a recommendation letter for a job.

Dear Mr. Sharma,

I hope this letter finds you well. My name is Sushma Karki, and I was a student in your English Literature class during the 2022-2023 academic year.

I am writing to kindly request your assistance. I am applying for a job as a Content Writer at a reputed media house, and they require a recommendation letter from a former teacher. I would be deeply grateful if you could write one for me.

I have attached my CV and a brief summary of my achievements for your reference. I believe your insight into my writing skills and academic dedication would be invaluable for the recruiter.

The deadline for submitting the recommendation is the 20th of this month. I would be very grateful if you could send it to the address mentioned in my CV.

Please let me know if you need any additional information. Thank you for taking the time to consider my request.

Yours sincerely,

Sushma Karki


SAMPLE 2: Letter to a Landlord (Complaint / Request)

Situation: Writing to your landlord about a maintenance issue in the rented apartment.

Dear Mr. Thapa,

I hope you are doing well. I am writing to bring to your attention a maintenance issue in the flat I am currently renting from you.

The water heater in the bathroom has stopped working since yesterday. It is quite cold these days, and it has become very difficult for my family to manage without hot water. I kindly request you to arrange for a plumber or electrician to repair it at the earliest possible convenience.

Additionally, there is a small leak in the kitchen pipe that seems to be getting worse. If you could address that as well, it would be very helpful.

I understand that you are busy, but I would appreciate it if you could resolve this matter within the next two days. Please let me know if you need me to be present at the flat to allow the repair person access.

Thank you for your cooperation and understanding.

Yours sincerely,

Rajesh Poudel

(Flat No. 302)


SAMPLE 3: Letter to a Colleague (Thank You)

Situation: Thanking a colleague for their help with a project.

Dear Pramila,

I hope you are doing well. I am writing to express my sincere gratitude for your invaluable help on the recent project. Your support made a significant difference, and I truly appreciate the time and effort you dedicated.

Your suggestions on the financial analysis were particularly helpful. Without your expertise, I would not have been able to complete the report within the deadline. I also want to thank you for staying late with me on that final night – your encouragement kept me going.

Please let me know if there is ever anything I can do to return the favor. It would be a pleasure to assist you in your work or in any other way.

I look forward to working with you again in the future.

Best regards,

Binod Shrestha


SAMPLE 4: Letter to a Neighbor (Apology)

Situation: Apologizing to a neighbor for a noisy party.

Dear Mrs. Gurung,

I hope this letter finds you in good spirits. I am writing to sincerely apologize for the loud noise and disturbance caused by the party we hosted last Saturday night.

We should have been more considerate of the time and the impact on our neighbors. The music was too loud, and it went on much later than it should have. Please accept my heartfelt apologies for any inconvenience or lack of sleep this may have caused you.

I want to assure you that this will not happen again. In the future, we will ensure that all social gatherings are kept quieter and end earlier.

If there is any way I can make it up to you, please do not hesitate to let me know.

Yours sincerely,

Bikash Aryal


SAMPLE 5: Letter to a Former Boss (Request for Reference)

Situation: Asking a former manager for a reference for a new job.

Dear Mr. Koirala,

I hope you are having a good week. I am writing to you today to ask for your help. I am currently applying for a new position as a Sales Manager at ABC Corporation, and I would be very grateful if you would serve as a professional reference for me.

I have included your name in my application because I know you have witnessed my growth and dedication during the three years I worked under your supervision. The recruiter may contact you to confirm my work experience and professional skills.

Please let me know if you are comfortable providing a reference and if you need any additional details about the job I am applying for. I can also provide a copy of my updated CV if that would be helpful.

Thank you so much for considering my request. I truly appreciate your time and support.

Warm regards,

Kiran Thapa


SAMPLE 6: Letter to a Professor (Request for Extension)

Situation: Requesting an extension for submitting an assignment.

Dear Professor Adhikari,

I hope this email finds you well. I am a student in your Research Methodology course (Class of 2024). I am writing to humbly request a short extension for submitting the term paper.

The deadline is set for this Friday, but I have been unwell for the past week and have not been able to complete my research and analysis as planned. I have the data, but I need a few more days to properly structure my findings and meet the quality standards required for this paper.

If possible, I would be very grateful for an extension of three days, until Monday. I will make sure to submit the paper first thing Monday morning.

Please let me know if this is acceptable. I apologize for any inconvenience this may cause.

Thank you for your understanding.

Yours sincerely,

Anita Basnet


SAMPLE 7: Letter to a Local Business (Complaint)

Situation: Complaining about a defective product purchased from a store.

Dear Manager,

I am writing to lodge a formal complaint regarding a product I purchased from your store on the 5th of July. The item is a digital weighing scale (Model X20), and unfortunately, it has stopped functioning properly within just two weeks of purchase.

The display screen keeps flickering and the readings are highly inaccurate. I have tried replacing the batteries, but the issue persists. This is clearly a manufacturing defect, and I am very disappointed with the quality.

I have attached a copy of the purchase receipt for your reference. I kindly request a replacement or a full refund for this product, as per your store's return policy.

Please let me know how we can resolve this issue. I look forward to your prompt response.

Yours sincerely,

Gopal Sharma

PART 3: FORMAL LETTERS

Key Features:

  • Written to government offices, companies, officials, or unknown recipients
  • Highly structured and professional
  • No contractions, no slang, no abbreviations
  • Objective and respectful tone
  • Formal openings and closings
  • Closing: Yours faithfully, Yours truly, Respectfully yours

SAMPLE 1: Job Application Letter (Cover Letter)

Situation: Applying for a job as a Software Engineer.

Sita Neupane
Kathmandu, Nepal
+977-9841234567
sita.neupane@email.com

Date: 15th July 2026

The Hiring Manager
ABC Tech Solutions
Kathmandu, Nepal

Subject: Application for the Position of Software Engineer

Dear Sir/Madam,

I am writing to formally apply for the position of Software Engineer at ABC Tech Solutions, as advertised on your company's website. I am a highly motivated and skilled professional with a Bachelor's degree in Computer Science and over four years of experience in software development.

During my previous employment at XYZ Software, I successfully developed and maintained multiple web applications using Java, Python, and React. I was also responsible for leading a team of five developers in completing a major project ahead of schedule. My technical expertise, combined with my strong problem-solving abilities, makes me an ideal candidate for this role.

I have always admired ABC Tech Solutions for its innovative approach and commitment to excellence. I am particularly impressed by your recent work in artificial intelligence, and I would be honoured to contribute to such pioneering projects.

Please find enclosed my resume and other relevant documents for your consideration. I am available for an interview at your earliest convenience. I look forward to hearing from you.

Thank you for your time and consideration.

Yours faithfully,

Sita Neupane


SAMPLE 2: Business Letter (Complaint to a Company)

Situation: Complaining to a courier company about a lost package.

Ram Hari Acharya
House No. 45, New Road
Kathmandu, Nepal
Phone: 01-4445678

Date: 20th July 2026

The Customer Service Manager
Fast Delivery Courier Services
Kathmandu, Nepal

Subject: Complaint Regarding Lost Courier Package

Dear Sir/Madam,

I am writing to formally register a complaint regarding a courier package that I sent from your Kathmandu branch on 10th July 2026. The package was destined for my client in Pokhara, and it was supposed to be delivered within two working days. To date, the package has not been received by the recipient.

The tracking number provided to me is FD-2026-7890. According to your online tracking system, the package was "out for delivery" on 12th July, but there has been no further update since then. I have called your customer service hotline multiple times but have not received a satisfactory resolution.

The contents of the package are highly valuable, consisting of important business documents and electronic equipment worth approximately NPR 50,000. The delay has caused significant inconvenience to my business and my client.

I kindly request you to investigate this matter immediately and provide me with a written report on the status of my package. If the package is confirmed to be lost, I expect a full compensation as per your company's policy.

I await your prompt response and a resolution to this issue. Please contact me at the above address or phone number.

Yours faithfully,

Ram Hari Acharya


SAMPLE 3: Formal Letter to a Government Office (Application)

Situation: Applying for a citizenship certificate.

Date: 5th August 2026

The Chief District Officer
District Administration Office
Lalitpur, Nepal

Subject: Application for Issuance of Citizenship Certificate

Respected Sir/Madam,

I, Kamal Prasad Sharma, son of Mr. Krishna Prasad Sharma, currently residing at Ward No. 5, Lalitpur Metropolitan City, have the honour to request the issuance of my Citizenship Certificate in accordance with the Citizenship Act of Nepal.

I was born on 15th March 1995 in Lalitpur, Nepal. I am a citizen of Nepal by birth. I have attached all the necessary documents required for the issuance of the certificate, including my birth registration certificate, the citizenship certificate of my father, and a recommendation letter from the local ward office.

I have been residing in Nepal continuously since birth and have no criminal record. I need this certificate for various official purposes, including obtaining a passport and opening a bank account.

I respectfully request you to process my application at the earliest possible date. I am available to appear in person for any interviews or additional documentation if required.

Thank you for your kind consideration.

Yours faithfully,

Kamal Prasad Sharma


SAMPLE 4: Formal Letter of Recommendation

Situation: A manager writing a recommendation letter for an employee.

ABC Corporation
Business Park, Kathmandu
Phone: 01-5551234

Date: 1st September 2026

To Whom It May Concern,

I am writing this letter to enthusiastically recommend Mr. Suresh Thapa for any academic or professional position he may pursue. I have had the pleasure of working with Mr. Thapa for the past five years at ABC Corporation, where he has served as a Senior Finance Officer.

During his tenure with us, Mr. Thapa consistently demonstrated exceptional analytical skills and a strong work ethic. He was responsible for managing the company's annual budget, preparing financial reports, and leading a team of junior accountants. He successfully implemented a new financial tracking system that improved our efficiency by over twenty percent.

Mr. Thapa is not only a skilled professional but also a person of great integrity and character. He is honest, reliable, and always willing to help his colleagues. His ability to solve complex problems under pressure is truly commendable.

I am confident that Mr. Thapa will be a tremendous asset to any organisation. I highly recommend him without any reservation and would be happy to provide further information if required.

Should you need any further details, please do not hesitate to contact me at the above address or phone number.

Yours truly,

Shova Adhikari
Finance Director
ABC Corporation


SAMPLE 5: Formal Complaint Letter (Product Warranty)

Situation: Writing to a company about a defective refrigerator under warranty.

Hari Prasad Ghimire
Baneshwor, Kathmandu
Phone: 9841234567

Date: 10th October 2026

The Manager
XYZ Electronics Pvt. Ltd.
Kathmandu, Nepal

Subject: Request for Replacement of Defective Refrigerator under Warranty

Dear Sir/Madam,

I am writing to bring to your notice a serious defect in the refrigerator (Model No. R-2200, Serial No. 87654) that I purchased from your authorised dealer on 20th May 2026. The product is still within its two-year warranty period.

Since the second month of purchase, the refrigerator has been making an unusually loud noise and failing to cool properly. Despite the thermostat being set to the maximum level, the internal temperature remains inadequate, causing food to spoil quickly. I have already contacted your service centre, but the issue has not been resolved.

I am attaching a copy of the original purchase invoice and the warranty card for your reference. As the product is clearly defective and under warranty, I respectfully request that you either replace the unit with a new one or provide a full refund.

I trust that your company values its reputation and will take this matter seriously. I expect a response within seven working days.

Thank you for your attention to this matter.

Yours faithfully,

Hari Prasad Ghimire


SAMPLE 6: Resignation Letter

Situation: A formal resignation letter from an employee.

Date: 15th November 2026

The Human Resources Manager
Global Trading Company
Kathmandu, Nepal

Subject: Resignation from the Position of Marketing Executive

Dear Sir/Madam,

I am writing to formally resign from my position as Marketing Executive at Global Trading Company. My last day of work will be 15th December 2026, in accordance with the notice period specified in my employment contract.

I would like to express my sincere gratitude for the opportunities I have been given during my three years of service at the company. I have learned a great deal and have truly enjoyed being part of the marketing team. The support and guidance I have received from my colleagues and supervisors have been invaluable to my professional growth.

I have decided to accept another opportunity that aligns more closely with my long-term career goals. I assure you that I will complete all pending tasks and ensure a smooth handover of my responsibilities before my departure.

I wish Global Trading Company continued success in the future.

Thank you once again for the opportunity to work here.

Yours sincerely,

Mina Pandey
Former Marketing Executive

SAMPLE 7: Letter for Sponsorship / Funding Request

Situation: Requesting sponsorship for a charitable event.

Nepal Youth Foundation
Baluwatar, Kathmandu
Phone: 01-4445678
Email: nyf@email.com

Date: 25th November 2026

The Corporate Social Responsibility Manager
Nepal Bank Limited
Kathmandu, Nepal

Subject: Request for Sponsorship for Charity Run Event

Dear Sir/Madam,

I am writing on behalf of Nepal Youth Foundation to respectfully request your esteemed organisation's sponsorship for our upcoming Charity Run event. The event is scheduled to take place on 15th January 2027 at Tundikhel, Kathmandu.

The Charity Run aims to raise funds for underprivileged children in rural Nepal. The funds collected will be used to provide school supplies, textbooks, and educational scholarships to children who cannot afford formal education. We expect approximately 500 participants and believe this event will generate significant public awareness about children's education.

We are kindly requesting a sponsorship amount of NPR 100,000 from Nepal Bank Limited. In return, your company's name and logo will be prominently displayed on all promotional materials, including banners, T-shirts, and our website. You will also be recognised as a gold sponsor during the inaugural ceremony.

We sincerely hope you will consider this request and contribute to this noble cause. Please let us know your decision by 15th December 2026.

Thank you for your valuable time and consideration.

Yours sincerely,

Sita Subedi
Secretary
Nepal Youth Foundation


QUICK WRITING TIPS FOR EACH STYLE

📝 INFORMAL LETTERS:

  • Start with a warm greeting: "How are you?", "I hope you're doing well."
  • Use contractions: "I'm", "can't", "we'll", "haven't".
  • Include personal details and emotions.
  • End with love, cheers, or warm regards.

📝 SEMI-FORMAL LETTERS:

  • Use polite openings: "I hope this letter finds you well."
  • Avoid slang and casual contractions.
  • Keep it professional but personal.
  • Use "Yours sincerely" if you know the person's name.

📝 FORMAL LETTERS:

  • Use a clear subject line.
  • No contractions – write out everything (I am, I have, cannot).
  • Be objective and respectful.
  • Use a very structured format (address, date, subject, opening, body, closing).
  • End with "Yours faithfully" (if you don't know the name) or "Yours sincerely" (if you do).

QUICK REFERENCE: SAMPLE OPENINGS & CLOSINGS

Style

Opening (Salutation)

Closing

Informal

Dear [Name], / Hi [Name], / Hey [Name],

Love, / Yours lovingly, / Cheers, / With love,

Semi-Formal

Dear Mr./Ms. [Last Name],

Yours sincerely, / Best regards, / Warm regards,

Formal

Dear Sir/Madam, / To Whom It May Concern, / Respected Sir/Madam,

Yours faithfully, / Yours truly, / Respectfully yours,

 

SAMPLE 1: Job Application Letter (Cover Letter)

Situation: Applying for a job as a Software Engineer.

Sita Neupane
Kathmandu, Nepal
+977-9841234567
sita.neupane@email.com

Date: 15th July 2026

The Hiring Manager
ABC Tech Solutions
Kathmandu, Nepal

Subject: Application for the Position of Software Engineer

Dear Sir/Madam,

I am writing to formally apply for the position of Software Engineer at ABC Tech Solutions, as advertised on your company's website. I am a highly motivated and skilled professional with a Bachelor's degree in Computer Science and over four years of experience in software development.

During my previous employment at XYZ Software, I successfully developed and maintained multiple web applications using Java, Python, and React. I was also responsible for leading a team of five developers in completing a major project ahead of schedule. My technical expertise, combined with my strong problem-solving abilities, makes me an ideal candidate for this role.

I have always admired ABC Tech Solutions for its innovative approach and commitment to excellence. I am particularly impressed by your recent work in artificial intelligence, and I would be honoured to contribute to such pioneering projects.

Please find enclosed my resume and other relevant documents for your consideration. I am available for an interview at your earliest convenience. I look forward to hearing from you.

Thank you for your time and consideration.

Yours faithfully,

Sita Neupane


SAMPLE 2: Business Letter (Complaint to a Company)

Situation: Complaining to a courier company about a lost package.

Ram Hari Acharya
House No. 45, New Road
Kathmandu, Nepal
Phone: 01-4445678

Date: 20th July 2026

The Customer Service Manager
Fast Delivery Courier Services
Kathmandu, Nepal

Subject: Complaint Regarding Lost Courier Package

Dear Sir/Madam,

I am writing to formally register a complaint regarding a courier package that I sent from your Kathmandu branch on 10th July 2026. The package was destined for my client in Pokhara, and it was supposed to be delivered within two working days. To date, the package has not been received by the recipient.

The tracking number provided to me is FD-2026-7890. According to your online tracking system, the package was "out for delivery" on 12th July, but there has been no further update since then. I have called your customer service hotline multiple times but have not received a satisfactory resolution.

The contents of the package are highly valuable, consisting of important business documents and electronic equipment worth approximately NPR 50,000. The delay has caused significant inconvenience to my business and my client.

I kindly request you to investigate this matter immediately and provide me with a written report on the status of my package. If the package is confirmed to be lost, I expect a full compensation as per your company's policy.

I await your prompt response and a resolution to this issue. Please contact me at the above address or phone number.

Yours faithfully,

Ram Hari Acharya

SAMPLE 3: Formal Letter to a Government Office (Application)

Situation: Applying for a citizenship certificate.

Date: 5th August 2026

The Chief District Officer
District Administration Office
Lalitpur, Nepal

Subject: Application for Issuance of Citizenship Certificate

Respected Sir/Madam,

I, Kamal Prasad Sharma, son of Mr. Krishna Prasad Sharma, currently residing at Ward No. 5, Lalitpur Metropolitan City, have the honour to request the issuance of my Citizenship Certificate in accordance with the Citizenship Act of Nepal.

I was born on 15th March 1995 in Lalitpur, Nepal. I am a citizen of Nepal by birth. I have attached all the necessary documents required for the issuance of the certificate, including my birth registration certificate, the citizenship certificate of my father, and a recommendation letter from the local ward office.

I have been residing in Nepal continuously since birth and have no criminal record. I need this certificate for various official purposes, including obtaining a passport and opening a bank account.

I respectfully request you to process my application at the earliest possible date. I am available to appear in person for any interviews or additional documentation if required.

Thank you for your kind consideration.

Yours faithfully,

Kamal Prasad Sharma


SAMPLE 4: Formal Letter of Recommendation

Situation: A manager writing a recommendation letter for an employee.

ABC Corporation
Business Park, Kathmandu
Phone: 01-5551234

Date: 1st September 2026

To Whom It May Concern,

I am writing this letter to enthusiastically recommend Mr. Suresh Thapa for any academic or professional position he may pursue. I have had the pleasure of working with Mr. Thapa for the past five years at ABC Corporation, where he has served as a Senior Finance Officer.

During his tenure with us, Mr. Thapa consistently demonstrated exceptional analytical skills and a strong work ethic. He was responsible for managing the company's annual budget, preparing financial reports, and leading a team of junior accountants. He successfully implemented a new financial tracking system that improved our efficiency by over twenty percent.

Mr. Thapa is not only a skilled professional but also a person of great integrity and character. He is honest, reliable, and always willing to help his colleagues. His ability to solve complex problems under pressure is truly commendable.

I am confident that Mr. Thapa will be a tremendous asset to any organisation. I highly recommend him without any reservation and would be happy to provide further information if required.

Should you need any further details, please do not hesitate to contact me at the above address or phone number.

Yours truly,

Shova Adhikari
Finance Director
ABC Corporation

SAMPLE 5: Formal Complaint Letter (Product Warranty)

Situation: Writing to a company about a defective refrigerator under warranty.

Hari Prasad Ghimire
Baneshwor, Kathmandu
Phone: 9841234567

Date: 10th October 2026

The Manager
XYZ Electronics Pvt. Ltd.
Kathmandu, Nepal

Subject: Request for Replacement of Defective Refrigerator under Warranty

Dear Sir/Madam,

I am writing to bring to your notice a serious defect in the refrigerator (Model No. R-2200, Serial No. 87654) that I purchased from your authorised dealer on 20th May 2026. The product is still within its two-year warranty period.

Since the second month of purchase, the refrigerator has been making an unusually loud noise and failing to cool properly. Despite the thermostat being set to the maximum level, the internal temperature remains inadequate, causing food to spoil quickly. I have already contacted your service centre, but the issue has not been resolved.

I am attaching a copy of the original purchase invoice and the warranty card for your reference. As the product is clearly defective and under warranty, I respectfully request that you either replace the unit with a new one or provide a full refund.

I trust that your company values its reputation and will take this matter seriously. I expect a response within seven working days.

Thank you for your attention to this matter.

Yours faithfully,

Hari Prasad Ghimire


SAMPLE 6: Resignation Letter

Situation: A formal resignation letter from an employee.

Date: 15th November 2026

The Human Resources Manager
Global Trading Company
Kathmandu, Nepal

Subject: Resignation from the Position of Marketing Executive

Dear Sir/Madam,

I am writing to formally resign from my position as Marketing Executive at Global Trading Company. My last day of work will be 15th December 2026, in accordance with the notice period specified in my employment contract.

I would like to express my sincere gratitude for the opportunities I have been given during my three years of service at the company. I have learned a great deal and have truly enjoyed being part of the marketing team. The support and guidance I have received from my colleagues and supervisors have been invaluable to my professional growth.

I have decided to accept another opportunity that aligns more closely with my long-term career goals. I assure you that I will complete all pending tasks and ensure a smooth handover of my responsibilities before my departure.

I wish Global Trading Company continued success in the future.

Thank you once again for the opportunity to work here.

Yours sincerely,

Mina Pandey
Former Marketing Executive


SAMPLE 7: Letter for Sponsorship / Funding Request

Situation: Requesting sponsorship for a charitable event.

Nepal Youth Foundation
Baluwatar, Kathmandu
Phone: 01-4445678
Email: nyf@email.com

Date: 25th November 2026

The Corporate Social Responsibility Manager
Nepal Bank Limited
Kathmandu, Nepal

Subject: Request for Sponsorship for Charity Run Event

Dear Sir/Madam,

I am writing on behalf of Nepal Youth Foundation to respectfully request your esteemed organisation's sponsorship for our upcoming Charity Run event. The event is scheduled to take place on 15th January 2027 at Tundikhel, Kathmandu.

The Charity Run aims to raise funds for underprivileged children in rural Nepal. The funds collected will be used to provide school supplies, textbooks, and educational scholarships to children who cannot afford formal education. We expect approximately 500 participants and believe this event will generate significant public awareness about children's education.

We are kindly requesting a sponsorship amount of NPR 100,000 from Nepal Bank Limited. In return, your company's name and logo will be prominently displayed on all promotional materials, including banners, T-shirts, and our website. You will also be recognised as a gold sponsor during the inaugural ceremony.

We sincerely hope you will consider this request and contribute to this noble cause. Please let us know your decision by 15th December 2026.

Thank you for your valuable time and consideration.

Yours sincerely,

Sita Subedi
Secretary
Nepal Youth Foundation

 

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