LETTER WRITING: Personal (Informal),
Semi-Formal & Formal
Here is a complete guide to writing
letters in three different styles with sample letters for various situations.
Each letter is written in English with a brief explanation of its key features.
QUICK COMPARISON TABLE
|
Feature |
Informal
(Personal) |
Semi-Formal |
Formal |
|
Purpose |
Personal communication with
family/friends |
Professional but familiar
relationships |
Official, business, or
professional communication |
|
Tone |
Casual, warm, emotional |
Polite, respectful, moderate |
Strict, professional, objective |
|
Salutation |
Dear [First Name], / Hi [Name], |
Dear Mr./Ms. [Last Name], |
Dear Sir/Madam, / To Whom It May
Concern, |
|
Closing |
Love, / Yours lovingly, / Cheers, |
Yours sincerely, / Best regards, |
Yours faithfully, / Yours truly, |
|
Contractions |
✅ Used freely (I'm, don't, can't) |
❌ Rarely used |
❌ Never used |
|
Abbreviations |
✅ Used (ASAP, LOL, etc.) |
❌ Avoided |
❌ Never used |
|
Slang/Idioms |
✅ Used frequently |
❌ Rarely used |
❌ Never used |
|
Structure |
Flexible, can be one paragraph |
Organized but not too rigid |
Very structured with formal
openings/closings |
PART 1: INFORMAL / PERSONAL LETTERS
Key
Features:
- Written to family, friends, or close acquaintances
- Casual and warm tone
- Uses contractions (I'm, we'll, can't, etc.)
- Can include emotions, personal stories, and humor
- Closing: Love, Yours lovingly, Cheers, With love, Yours
affectionately
SAMPLE 1: Letter to a Friend (General News)
Situation: Writing to a close friend to share news about your life.
Dear Ramesh,
How have you been? It feels like
ages since we last met! I hope everything is going well with your new job.
I'm writing to share some exciting
news – I got promoted at work! Can you believe it? After three years of hard
work, I'm finally a Senior Manager. The new role comes with more
responsibility, but I'm really enjoying it so far.
Also, our family is planning a trip
to Pokhara next month. Do you remember how much fun we had on our last trip?
We're going to stay at that same hotel by the lake. If you're free, you should
definitely come along with us!
Write back soon and tell me all
about what's happening in your life. I miss our old coffee sessions!
Take care,
Sunita
SAMPLE 2: Letter to a Family Member (About Health)
Situation: Writing to your mother about your health and daily life.
Dear Mom,
I hope this letter finds you in good
health. I'm sorry I haven't called in a few days – work has been incredibly
busy!
I wanted to let you know that I
finally visited the doctor about my back pain. He said it's nothing serious,
just muscle strain from sitting too long at my desk. He's given me some
exercises to do, and I'm already feeling much better. So please don't worry
about me!
The weather here has been beautiful
lately. I've been going for walks in the park every evening, and it reminds me
of our walks together when I was a child.
I'm planning to visit you during
Dashain. I've already booked my tickets! I can't wait to eat your delicious
food and just spend time with you.
Send my love to Dad and little Gita.
Yours lovingly,
Prakash
SAMPLE 3: Letter to a Close Friend (Invitation)
Situation: Inviting your best friend to your wedding.
Dear Ashmita,
Guess what? I'm finally getting
married! Yes, you read that right! I'm so happy and I can't wait to share this
special moment with you.
The wedding is on the 15th of
November at the Garden Resort in Kathmandu. The ceremony starts at 11 AM, and
there will be a reception in the evening. I know it's short notice, but I
really hope you can make it.
You know you're not just a guest – I
want you to be my bridesmaid! You've always been like a sister to me, and I
can't imagine my wedding without you by my side.
Please call me as soon as you get
this letter. We need to shop for your dress together!
Lots of love,
Sabina
SAMPLE 4: Letter to a Friend (Congratulations)
Situation: Congratulating a friend on a new baby.
Dear Anil,
I was overjoyed to hear about the
arrival of your baby girl! Congratulations to you and Rina! I'm so happy for
both of you.
I can only imagine how much joy she
has brought into your lives. I'm sure she has your beautiful smile and Rina's
lovely eyes. Please send me some photos – I'd love to see her little face!
I know you must be busy with
sleepless nights and feeding routines, but please don't hesitate to reach out
if you need anything. I'll be coming to Kathmandu next month and would love to
visit you all and meet the little princess.
Give my warmest wishes to Rina and a
tiny hug to the baby!
Cheers,
Deepak
SAMPLE 5: Letter to a Sibling
Situation: Writing to your younger brother who is studying abroad.
Hey Bro,
How's life in Australia? I hope
you're managing well with your studies and part-time job. Mom and Dad keep
asking about you – they miss you so much!
Guess what happened yesterday? I
finally learned how to cook that special curry you love! It turned out
surprisingly well, though it took me almost two hours. You'll have to try it
when you come back home.
I've also been practicing the
guitar, just like you told me to. I can now play a few songs, though nowhere
near as good as you.
Everyone at home is fine. The dog is
getting fatter and lazier! He just sleeps all day now.
Take care of yourself, eat well, and
don't study too hard. Enjoy your time there!
Your big sister,
Sita
SAMPLE 6: Letter to a Friend (Apology)
Situation: Apologizing to a friend for missing their birthday party.
Dear Meena,
I'm writing this letter with a heavy
heart. I am so, so sorry that I couldn't make it to your birthday party last
weekend. I know you were really looking forward to it, and I feel terrible for
letting you down.
Something unexpected came up at
work, and I simply couldn't get away. I tried everything, but my boss insisted
I stay. It was completely out of my control, but I know that's not an excuse.
I really hope you can forgive me.
I'd love to make it up to you – how about I take you out for a nice dinner this
weekend? Just the two of us, like old times.
I hope you had a wonderful time
despite my absence. Happy belated birthday, my dear friend!
Yours always,
Rita
SAMPLE 7: Letter to a Grandparent
Situation: Writing to your grandmother to express love and gratitude.
My dearest Grandma,
I was just sitting here thinking
about you and thought I'd write you a letter. I miss you so much!
I still remember all the stories you
used to tell me when I was a child – especially the ones about the tiger and
the clever fox. I've started telling those same stories to my children now, and
it makes me feel so close to you.
Thank you for always being my
biggest supporter. You taught me so much about kindness and strength. I hope I
can be half the person you are.
I'm sending you a small gift with
this letter. I hope you like it. Please take care of your health.
With all my love,
Your grandson,
Rajan
PART 2: SEMI-FORMAL LETTERS
Key
Features:
- Written to colleagues, teachers, landlords, family
friends, or people you know professionally
- Polite but not too rigid
- No contractions (or very few)
- Moderately structured
- Closing: Yours sincerely, Best regards, Warm regards,
Thank you
SAMPLE 1: Letter to a Teacher (Request for
Recommendation)
Situation: Requesting a teacher to write a recommendation letter for a
job.
Dear Mr. Sharma,
I hope this letter finds you well.
My name is Sushma Karki, and I was a student in your English Literature class
during the 2022-2023 academic year.
I am writing to kindly request your
assistance. I am applying for a job as a Content Writer at a reputed media
house, and they require a recommendation letter from a former teacher. I would
be deeply grateful if you could write one for me.
I have attached my CV and a brief
summary of my achievements for your reference. I believe your insight into my
writing skills and academic dedication would be invaluable for the recruiter.
The deadline for submitting the
recommendation is the 20th of this month. I would be very grateful if you could
send it to the address mentioned in my CV.
Please let me know if you need any
additional information. Thank you for taking the time to consider my request.
Yours sincerely,
Sushma Karki
SAMPLE 2: Letter to a Landlord (Complaint / Request)
Situation: Writing to your landlord about a maintenance issue in the
rented apartment.
Dear Mr. Thapa,
I hope you are doing well. I am
writing to bring to your attention a maintenance issue in the flat I am
currently renting from you.
The water heater in the bathroom has
stopped working since yesterday. It is quite cold these days, and it has become
very difficult for my family to manage without hot water. I kindly request you
to arrange for a plumber or electrician to repair it at the earliest possible
convenience.
Additionally, there is a small leak
in the kitchen pipe that seems to be getting worse. If you could address that
as well, it would be very helpful.
I understand that you are busy, but
I would appreciate it if you could resolve this matter within the next two
days. Please let me know if you need me to be present at the flat to allow the
repair person access.
Thank you for your cooperation and
understanding.
Yours sincerely,
Rajesh Poudel
(Flat No. 302)
SAMPLE 3: Letter to a Colleague (Thank You)
Situation: Thanking a colleague for their help with a project.
Dear Pramila,
I hope you are doing well. I am
writing to express my sincere gratitude for your invaluable help on the recent
project. Your support made a significant difference, and I truly appreciate the
time and effort you dedicated.
Your suggestions on the financial
analysis were particularly helpful. Without your expertise, I would not have
been able to complete the report within the deadline. I also want to thank you
for staying late with me on that final night – your encouragement kept me
going.
Please let me know if there is ever
anything I can do to return the favor. It would be a pleasure to assist you in
your work or in any other way.
I look forward to working with you
again in the future.
Best regards,
Binod Shrestha
SAMPLE 4: Letter to a Neighbor (Apology)
Situation: Apologizing to a neighbor for a noisy party.
Dear Mrs. Gurung,
I hope this letter finds you in good
spirits. I am writing to sincerely apologize for the loud noise and disturbance
caused by the party we hosted last Saturday night.
We should have been more considerate
of the time and the impact on our neighbors. The music was too loud, and it
went on much later than it should have. Please accept my heartfelt apologies
for any inconvenience or lack of sleep this may have caused you.
I want to assure you that this will
not happen again. In the future, we will ensure that all social gatherings are
kept quieter and end earlier.
If there is any way I can make it up
to you, please do not hesitate to let me know.
Yours sincerely,
Bikash Aryal
SAMPLE 5: Letter to a Former Boss (Request for
Reference)
Situation: Asking a former manager for a reference for a new job.
Dear Mr. Koirala,
I hope you are having a good week. I
am writing to you today to ask for your help. I am currently applying for a new
position as a Sales Manager at ABC Corporation, and I would be very grateful if
you would serve as a professional reference for me.
I have included your name in my
application because I know you have witnessed my growth and dedication during
the three years I worked under your supervision. The recruiter may contact you
to confirm my work experience and professional skills.
Please let me know if you are
comfortable providing a reference and if you need any additional details about
the job I am applying for. I can also provide a copy of my updated CV if that
would be helpful.
Thank you so much for considering my
request. I truly appreciate your time and support.
Warm regards,
Kiran Thapa
SAMPLE 6: Letter to a Professor (Request for
Extension)
Situation: Requesting an extension for submitting an assignment.
Dear Professor Adhikari,
I hope this email finds you well. I
am a student in your Research Methodology course (Class of 2024). I am writing
to humbly request a short extension for submitting the term paper.
The deadline is set for this Friday,
but I have been unwell for the past week and have not been able to complete my
research and analysis as planned. I have the data, but I need a few more days
to properly structure my findings and meet the quality standards required for
this paper.
If possible, I would be very
grateful for an extension of three days, until Monday. I will make sure to
submit the paper first thing Monday morning.
Please let me know if this is
acceptable. I apologize for any inconvenience this may cause.
Thank you for your understanding.
Yours sincerely,
Anita Basnet
SAMPLE 7: Letter to a Local Business (Complaint)
Situation: Complaining about a defective product purchased from a
store.
Dear Manager,
I am writing to lodge a formal
complaint regarding a product I purchased from your store on the 5th of July.
The item is a digital weighing scale (Model X20), and unfortunately, it has
stopped functioning properly within just two weeks of purchase.
The display screen keeps flickering
and the readings are highly inaccurate. I have tried replacing the batteries,
but the issue persists. This is clearly a manufacturing defect, and I am very
disappointed with the quality.
I have attached a copy of the
purchase receipt for your reference. I kindly request a replacement or a full
refund for this product, as per your store's return policy.
Please let me know how we can
resolve this issue. I look forward to your prompt response.
Yours sincerely,
Gopal Sharma
PART 3: FORMAL LETTERS
Key
Features:
- Written to government offices, companies, officials, or
unknown recipients
- Highly structured and professional
- No contractions, no slang, no abbreviations
- Objective and respectful tone
- Formal openings and closings
- Closing: Yours faithfully, Yours truly, Respectfully
yours
SAMPLE 1: Job Application Letter (Cover Letter)
Situation: Applying for a job as a Software Engineer.
Sita Neupane
Kathmandu, Nepal
+977-9841234567
sita.neupane@email.com
Date: 15th July 2026
The Hiring Manager
ABC Tech Solutions
Kathmandu, Nepal
Subject: Application for the
Position of Software Engineer
Dear Sir/Madam,
I am writing to formally apply for
the position of Software Engineer at ABC Tech Solutions, as advertised on your
company's website. I am a highly motivated and skilled professional with a
Bachelor's degree in Computer Science and over four years of experience in
software development.
During my previous employment at XYZ
Software, I successfully developed and maintained multiple web applications
using Java, Python, and React. I was also responsible for leading a team of
five developers in completing a major project ahead of schedule. My technical
expertise, combined with my strong problem-solving abilities, makes me an ideal
candidate for this role.
I have always admired ABC Tech
Solutions for its innovative approach and commitment to excellence. I am
particularly impressed by your recent work in artificial intelligence, and I
would be honoured to contribute to such pioneering projects.
Please find enclosed my resume and
other relevant documents for your consideration. I am available for an
interview at your earliest convenience. I look forward to hearing from you.
Thank you for your time and
consideration.
Yours faithfully,
Sita Neupane
SAMPLE 2: Business Letter (Complaint to a Company)
Situation: Complaining to a courier company about a lost package.
Ram Hari Acharya
House No. 45, New Road
Kathmandu, Nepal
Phone: 01-4445678
Date: 20th July 2026
The Customer Service Manager
Fast Delivery Courier Services
Kathmandu, Nepal
Subject: Complaint Regarding Lost
Courier Package
Dear Sir/Madam,
I am writing to formally register a
complaint regarding a courier package that I sent from your Kathmandu branch on
10th July 2026. The package was destined for my client in Pokhara, and it was
supposed to be delivered within two working days. To date, the package has not
been received by the recipient.
The tracking number provided to me
is FD-2026-7890. According to your online tracking system, the package was
"out for delivery" on 12th July, but there has been no further update
since then. I have called your customer service hotline multiple times but have
not received a satisfactory resolution.
The contents of the package are
highly valuable, consisting of important business documents and electronic
equipment worth approximately NPR 50,000. The delay has caused significant
inconvenience to my business and my client.
I kindly request you to investigate
this matter immediately and provide me with a written report on the status of
my package. If the package is confirmed to be lost, I expect a full
compensation as per your company's policy.
I await your prompt response and a
resolution to this issue. Please contact me at the above address or phone
number.
Yours faithfully,
Ram Hari Acharya
SAMPLE 3: Formal Letter to a Government Office
(Application)
Situation: Applying for a citizenship certificate.
Date: 5th August 2026
The Chief District Officer
District Administration Office
Lalitpur, Nepal
Subject: Application for Issuance of
Citizenship Certificate
Respected Sir/Madam,
I, Kamal Prasad Sharma, son of Mr.
Krishna Prasad Sharma, currently residing at Ward No. 5, Lalitpur Metropolitan
City, have the honour to request the issuance of my Citizenship Certificate in
accordance with the Citizenship Act of Nepal.
I was born on 15th March 1995 in
Lalitpur, Nepal. I am a citizen of Nepal by birth. I have attached all the
necessary documents required for the issuance of the certificate, including my
birth registration certificate, the citizenship certificate of my father, and a
recommendation letter from the local ward office.
I have been residing in Nepal
continuously since birth and have no criminal record. I need this certificate
for various official purposes, including obtaining a passport and opening a
bank account.
I respectfully request you to
process my application at the earliest possible date. I am available to appear
in person for any interviews or additional documentation if required.
Thank you for your kind
consideration.
Yours faithfully,
Kamal Prasad Sharma
SAMPLE 4: Formal Letter of Recommendation
Situation: A manager writing a recommendation letter for an employee.
ABC Corporation
Business Park, Kathmandu
Phone: 01-5551234
Date: 1st September 2026
To Whom It May Concern,
I am writing this letter to
enthusiastically recommend Mr. Suresh Thapa for any academic or professional
position he may pursue. I have had the pleasure of working with Mr. Thapa for
the past five years at ABC Corporation, where he has served as a Senior Finance
Officer.
During his tenure with us, Mr. Thapa
consistently demonstrated exceptional analytical skills and a strong work
ethic. He was responsible for managing the company's annual budget, preparing
financial reports, and leading a team of junior accountants. He successfully
implemented a new financial tracking system that improved our efficiency by
over twenty percent.
Mr. Thapa is not only a skilled
professional but also a person of great integrity and character. He is honest,
reliable, and always willing to help his colleagues. His ability to solve
complex problems under pressure is truly commendable.
I am confident that Mr. Thapa will
be a tremendous asset to any organisation. I highly recommend him without any
reservation and would be happy to provide further information if required.
Should you need any further details,
please do not hesitate to contact me at the above address or phone number.
Yours truly,
Shova Adhikari
Finance Director
ABC Corporation
SAMPLE 5: Formal Complaint Letter (Product Warranty)
Situation: Writing to a company about a defective refrigerator under
warranty.
Hari Prasad Ghimire
Baneshwor, Kathmandu
Phone: 9841234567
Date: 10th October 2026
The Manager
XYZ Electronics Pvt. Ltd.
Kathmandu, Nepal
Subject: Request for Replacement of
Defective Refrigerator under Warranty
Dear Sir/Madam,
I am writing to bring to your notice
a serious defect in the refrigerator (Model No. R-2200, Serial No. 87654) that I
purchased from your authorised dealer on 20th May 2026. The product is still
within its two-year warranty period.
Since the second month of purchase,
the refrigerator has been making an unusually loud noise and failing to cool
properly. Despite the thermostat being set to the maximum level, the internal
temperature remains inadequate, causing food to spoil quickly. I have already
contacted your service centre, but the issue has not been resolved.
I am attaching a copy of the
original purchase invoice and the warranty card for your reference. As the
product is clearly defective and under warranty, I respectfully request that
you either replace the unit with a new one or provide a full refund.
I trust that your company values its
reputation and will take this matter seriously. I expect a response within
seven working days.
Thank you for your attention to this
matter.
Yours faithfully,
Hari Prasad Ghimire
SAMPLE 6: Resignation Letter
Situation: A formal resignation letter from an employee.
Date: 15th November 2026
The Human Resources Manager
Global Trading Company
Kathmandu, Nepal
Subject: Resignation from the
Position of Marketing Executive
Dear Sir/Madam,
I am writing to formally resign from
my position as Marketing Executive at Global Trading Company. My last day of
work will be 15th December 2026, in accordance with the notice period specified
in my employment contract.
I would like to express my sincere
gratitude for the opportunities I have been given during my three years of
service at the company. I have learned a great deal and have truly enjoyed
being part of the marketing team. The support and guidance I have received from
my colleagues and supervisors have been invaluable to my professional growth.
I have decided to accept another
opportunity that aligns more closely with my long-term career goals. I assure
you that I will complete all pending tasks and ensure a smooth handover of my
responsibilities before my departure.
I wish Global Trading Company
continued success in the future.
Thank you once again for the
opportunity to work here.
Yours sincerely,
Mina Pandey
Former Marketing Executive
SAMPLE 7: Letter for Sponsorship / Funding Request
Situation: Requesting sponsorship for a charitable event.
Nepal Youth Foundation
Baluwatar, Kathmandu
Phone: 01-4445678
Email: nyf@email.com
Date: 25th November 2026
The Corporate Social Responsibility
Manager
Nepal Bank Limited
Kathmandu, Nepal
Subject: Request for Sponsorship for
Charity Run Event
Dear Sir/Madam,
I am writing on behalf of Nepal
Youth Foundation to respectfully request your esteemed organisation's
sponsorship for our upcoming Charity Run event. The event is scheduled to take
place on 15th January 2027 at Tundikhel, Kathmandu.
The Charity Run aims to raise funds
for underprivileged children in rural Nepal. The funds collected will be used
to provide school supplies, textbooks, and educational scholarships to children
who cannot afford formal education. We expect approximately 500 participants
and believe this event will generate significant public awareness about
children's education.
We are kindly requesting a
sponsorship amount of NPR 100,000 from Nepal Bank Limited. In return, your
company's name and logo will be prominently displayed on all promotional
materials, including banners, T-shirts, and our website. You will also be
recognised as a gold sponsor during the inaugural ceremony.
We sincerely hope you will consider
this request and contribute to this noble cause. Please let us know your decision
by 15th December 2026.
Thank you for your valuable time and
consideration.
Yours sincerely,
Sita Subedi
Secretary
Nepal Youth Foundation
QUICK WRITING TIPS FOR EACH STYLE
📝
INFORMAL LETTERS:
- Start with a warm greeting: "How are
you?", "I hope you're doing well."
- Use contractions: "I'm",
"can't", "we'll", "haven't".
- Include personal details and emotions.
- End with love, cheers, or warm regards.
📝
SEMI-FORMAL LETTERS:
- Use polite openings: "I hope this letter finds
you well."
- Avoid slang and casual contractions.
- Keep it professional but personal.
- Use "Yours sincerely" if you know the
person's name.
📝
FORMAL LETTERS:
- Use a clear subject line.
- No contractions – write out everything (I am, I
have, cannot).
- Be objective and respectful.
- Use a very structured format (address, date,
subject, opening, body, closing).
- End with "Yours faithfully" (if you
don't know the name) or "Yours sincerely" (if you do).
QUICK REFERENCE: SAMPLE OPENINGS & CLOSINGS
|
Style |
Opening
(Salutation) |
Closing |
|
Informal |
Dear [Name], / Hi [Name], / Hey
[Name], |
Love, / Yours lovingly, / Cheers,
/ With love, |
|
Semi-Formal |
Dear Mr./Ms. [Last Name], |
Yours sincerely, / Best regards, /
Warm regards, |
|
Formal |
Dear Sir/Madam, / To Whom It May
Concern, / Respected Sir/Madam, |
Yours faithfully, / Yours truly, /
Respectfully yours, |
SAMPLE
1: Job Application Letter (Cover Letter)
Situation: Applying for a job as a Software Engineer.
Sita Neupane
Kathmandu, Nepal
+977-9841234567
sita.neupane@email.com
Date: 15th July 2026
The Hiring Manager
ABC Tech Solutions
Kathmandu, Nepal
Subject: Application for the
Position of Software Engineer
Dear Sir/Madam,
I am writing to formally apply for
the position of Software Engineer at ABC Tech Solutions, as advertised on your
company's website. I am a highly motivated and skilled professional with a
Bachelor's degree in Computer Science and over four years of experience in
software development.
During my previous employment at XYZ
Software, I successfully developed and maintained multiple web applications
using Java, Python, and React. I was also responsible for leading a team of
five developers in completing a major project ahead of schedule. My technical
expertise, combined with my strong problem-solving abilities, makes me an ideal
candidate for this role.
I have always admired ABC Tech
Solutions for its innovative approach and commitment to excellence. I am
particularly impressed by your recent work in artificial intelligence, and I
would be honoured to contribute to such pioneering projects.
Please find enclosed my resume and
other relevant documents for your consideration. I am available for an
interview at your earliest convenience. I look forward to hearing from you.
Thank you for your time and
consideration.
Yours faithfully,
Sita Neupane
SAMPLE
2: Business Letter (Complaint to a Company)
Situation: Complaining to a courier company about a lost package.
Ram Hari Acharya
House No. 45, New Road
Kathmandu, Nepal
Phone: 01-4445678
Date: 20th July 2026
The Customer Service Manager
Fast Delivery Courier Services
Kathmandu, Nepal
Subject: Complaint Regarding Lost
Courier Package
Dear Sir/Madam,
I am writing to formally register a
complaint regarding a courier package that I sent from your Kathmandu branch on
10th July 2026. The package was destined for my client in Pokhara, and it was
supposed to be delivered within two working days. To date, the package has not
been received by the recipient.
The tracking number provided to me
is FD-2026-7890. According to your online tracking system, the package was
"out for delivery" on 12th July, but there has been no further update
since then. I have called your customer service hotline multiple times but have
not received a satisfactory resolution.
The contents of the package are
highly valuable, consisting of important business documents and electronic
equipment worth approximately NPR 50,000. The delay has caused significant
inconvenience to my business and my client.
I kindly request you to investigate
this matter immediately and provide me with a written report on the status of
my package. If the package is confirmed to be lost, I expect a full compensation
as per your company's policy.
I await your prompt response and a
resolution to this issue. Please contact me at the above address or phone
number.
Yours faithfully,
Ram Hari Acharya
SAMPLE
3: Formal Letter to a Government Office (Application)
Situation: Applying for a citizenship certificate.
Date: 5th August 2026
The Chief District Officer
District Administration Office
Lalitpur, Nepal
Subject: Application for Issuance of
Citizenship Certificate
Respected Sir/Madam,
I, Kamal Prasad Sharma, son of Mr.
Krishna Prasad Sharma, currently residing at Ward No. 5, Lalitpur Metropolitan
City, have the honour to request the issuance of my Citizenship Certificate in
accordance with the Citizenship Act of Nepal.
I was born on 15th March 1995 in
Lalitpur, Nepal. I am a citizen of Nepal by birth. I have attached all the
necessary documents required for the issuance of the certificate, including my
birth registration certificate, the citizenship certificate of my father, and a
recommendation letter from the local ward office.
I have been residing in Nepal
continuously since birth and have no criminal record. I need this certificate
for various official purposes, including obtaining a passport and opening a
bank account.
I respectfully request you to
process my application at the earliest possible date. I am available to appear
in person for any interviews or additional documentation if required.
Thank you for your kind
consideration.
Yours faithfully,
Kamal Prasad Sharma
SAMPLE
4: Formal Letter of Recommendation
Situation: A manager writing a recommendation letter for an employee.
ABC Corporation
Business Park, Kathmandu
Phone: 01-5551234
Date: 1st September 2026
To Whom It May Concern,
I am writing this letter to
enthusiastically recommend Mr. Suresh Thapa for any academic or professional
position he may pursue. I have had the pleasure of working with Mr. Thapa for
the past five years at ABC Corporation, where he has served as a Senior Finance
Officer.
During his tenure with us, Mr. Thapa
consistently demonstrated exceptional analytical skills and a strong work
ethic. He was responsible for managing the company's annual budget, preparing
financial reports, and leading a team of junior accountants. He successfully
implemented a new financial tracking system that improved our efficiency by
over twenty percent.
Mr. Thapa is not only a skilled
professional but also a person of great integrity and character. He is honest,
reliable, and always willing to help his colleagues. His ability to solve
complex problems under pressure is truly commendable.
I am confident that Mr. Thapa will
be a tremendous asset to any organisation. I highly recommend him without any
reservation and would be happy to provide further information if required.
Should you need any further details,
please do not hesitate to contact me at the above address or phone number.
Yours truly,
Shova Adhikari
Finance Director
ABC Corporation
SAMPLE
5: Formal Complaint Letter (Product Warranty)
Situation: Writing to a company about a defective refrigerator under
warranty.
Hari Prasad Ghimire
Baneshwor, Kathmandu
Phone: 9841234567
Date: 10th October 2026
The Manager
XYZ Electronics Pvt. Ltd.
Kathmandu, Nepal
Subject: Request for Replacement of
Defective Refrigerator under Warranty
Dear Sir/Madam,
I am writing to bring to your notice
a serious defect in the refrigerator (Model No. R-2200, Serial No. 87654) that
I purchased from your authorised dealer on 20th May 2026. The product is still
within its two-year warranty period.
Since the second month of purchase,
the refrigerator has been making an unusually loud noise and failing to cool
properly. Despite the thermostat being set to the maximum level, the internal
temperature remains inadequate, causing food to spoil quickly. I have already
contacted your service centre, but the issue has not been resolved.
I am attaching a copy of the
original purchase invoice and the warranty card for your reference. As the
product is clearly defective and under warranty, I respectfully request that
you either replace the unit with a new one or provide a full refund.
I trust that your company values its
reputation and will take this matter seriously. I expect a response within
seven working days.
Thank you for your attention to this
matter.
Yours faithfully,
Hari Prasad Ghimire
SAMPLE 6: Resignation Letter
Situation: A formal resignation letter from an employee.
Date: 15th November 2026
The Human Resources Manager
Global Trading Company
Kathmandu, Nepal
Subject: Resignation from the
Position of Marketing Executive
Dear Sir/Madam,
I am writing to formally resign from
my position as Marketing Executive at Global Trading Company. My last day of
work will be 15th December 2026, in accordance with the notice period specified
in my employment contract.
I would like to express my sincere gratitude
for the opportunities I have been given during my three years of service at the
company. I have learned a great deal and have truly enjoyed being part of the
marketing team. The support and guidance I have received from my colleagues and
supervisors have been invaluable to my professional growth.
I have decided to accept another
opportunity that aligns more closely with my long-term career goals. I assure
you that I will complete all pending tasks and ensure a smooth handover of my
responsibilities before my departure.
I wish Global Trading Company
continued success in the future.
Thank you once again for the
opportunity to work here.
Yours sincerely,
Mina Pandey
Former Marketing Executive
SAMPLE 7: Letter for Sponsorship / Funding Request
Situation: Requesting sponsorship for a charitable event.
Nepal Youth Foundation
Baluwatar, Kathmandu
Phone: 01-4445678
Email: nyf@email.com
Date: 25th November 2026
The Corporate Social Responsibility
Manager
Nepal Bank Limited
Kathmandu, Nepal
Subject: Request for Sponsorship for
Charity Run Event
Dear Sir/Madam,
I am writing on behalf of Nepal
Youth Foundation to respectfully request your esteemed organisation's
sponsorship for our upcoming Charity Run event. The event is scheduled to take
place on 15th January 2027 at Tundikhel, Kathmandu.
The Charity Run aims to raise funds
for underprivileged children in rural Nepal. The funds collected will be used
to provide school supplies, textbooks, and educational scholarships to children
who cannot afford formal education. We expect approximately 500 participants
and believe this event will generate significant public awareness about
children's education.
We are kindly requesting a
sponsorship amount of NPR 100,000 from Nepal Bank Limited. In return, your
company's name and logo will be prominently displayed on all promotional
materials, including banners, T-shirts, and our website. You will also be
recognised as a gold sponsor during the inaugural ceremony.
We sincerely hope you will consider
this request and contribute to this noble cause. Please let us know your
decision by 15th December 2026.
Thank you for your valuable time and
consideration.
Yours sincerely,
Sita Subedi
Secretary
Nepal Youth Foundation
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